Privacy Policy

Effective Date: December 31, 2025
Website: www.wopha.org

Women Photographers International Archive, Inc. (“WOPHA,” “we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your information when you visit our website, participate in our programs, or engage with us online or offline.

1. Who We Are

WOPHA is a 501(c)(3) nonprofit organization based in Miami, Florida. Our mission is to research, promote, support, and educate about the contributions of women and non-binary photographers to modern and contemporary art — furthering Miami as a meeting place for the international photography community.

2. Information We Collect

We collect personal and non-personal information in several ways:

a. Information You Provide Directly

When you interact with us—such as by donating, registering for events, subscribing to our newsletter, completing surveys, or contacting us—you may provide:

  • Name, email address, and phone number

  • Mailing and billing address

  • Payment details (processed securely by third-party providers)

  • Demographic or professional information (e.g., artist, curator, member type)

  • Preferences for communications or participation

b. Information Collected Automatically

When you visit our website, we automatically collect limited technical data such as:

  • IP address, browser type, and device information

  • Date, time, and pages viewed

  • Referring websites or search terms

  • General geographic location (city, state, or country)

We use cookies and similar technologies to improve your browsing experience and analyze website traffic. You can disable cookies through your browser settings, but some parts of the site may not function properly.

c. Information from Third Parties

We may receive information from:

  • Donation and payment processors (e.g., Give Lively, PayPal, Stripe)

  • Email and event management platforms (e.g., Mailchimp, Eventbrite)

  • Social media platforms (e.g., Instagram, Facebook, YouTube) if you interact with us there

3. How We Use Your Information

We use your information to:

  • Process donations, memberships, and event registrations

  • Communicate updates about WOPHA programs, exhibitions, and initiatives

  • Send newsletters or fundraising appeals (only with your consent)

  • Respond to inquiries and provide support

  • Improve our website’s performance and user experience

  • Maintain internal records and comply with nonprofit reporting requirements

We may aggregate or anonymize data for research, statistical, or reporting purposes without identifying individual users.

4. Legal Basis for Processing (GDPR Compliance)

If you are located in the European Union, we process your personal data under one or more of the following legal bases:

  • Your consent

  • The performance of a contract or requested service

  • Compliance with legal obligations

  • WOPHA’s legitimate interests (e.g., promoting our mission, improving our programs)

5. How We Share Information

We never sell or rent your personal data. We may share information only as necessary to:

  • Process donations and payments securely through trusted vendors

  • Send newsletters, surveys, or event invitations using email platforms

  • Comply with applicable laws, regulations, or valid legal requests

  • Protect the rights, property, and safety of WOPHA, our users, or the public

All service providers acting on our behalf are contractually required to protect your information and use it only for authorized purposes.

6. Donations and Payment Information

WOPHA uses third-party processors for donations and membership payments. These providers comply with industry security standards (PCI DSS) and manage all credit card data directly. WOPHA does not store or have access to your full payment details.

7. Email Communications and Opt-Out

You can subscribe to receive WOPHA updates through our website or social media. You may unsubscribe at any time by clicking the “unsubscribe” link in any email or by contacting us at info@wopha.org.

Even if you unsubscribe, we may still send you essential transactional messages (e.g., donation receipts or registration confirmations).

8. Data Retention

We retain your information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. When no longer needed, data is securely deleted or anonymized.

9. Your Privacy Rights

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data

  • Withdraw consent for certain processing

  • Request a copy of your information in portable format

  • Object to or restrict data processing

To exercise your rights, contact info@wopha.org. We may require verification of your identity before fulfilling certain requests.

10. Children’s Privacy

Our website and programs are not directed to children under 13. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected information from a child, please contact us immediately.

11. Data Security

We use administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or misuse. However, no system is completely secure, and we cannot guarantee absolute security of data transmitted over the Internet.

12. International Data Transfers

If you are located outside the United States, please note that your information may be transferred to and processed in the U.S., where data protection laws may differ. By using our Site, you consent to this transfer and processing.

13. Third-Party Links

Our website may include links to external websites, social media platforms, or partner institutions. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before sharing personal information.

14. Accessibility

WOPHA is committed to ensuring digital accessibility for all visitors. If you encounter accessibility barriers or require this Privacy Policy in an alternative format, please contact us at info@wopha.org.

15. Changes to This Policy

We may update this Privacy Policy periodically. Revisions will be posted on this page with a new “Effective Date.” Your continued use of our Site after updates signifies your acceptance of the revised terms.

WOPHA respects and values your privacy. This Privacy Policy explains how we collect, use, and protect your information when you engage with our organization, including participation in our SMS text messaging program.

16. Information We Collect

We may collect personal information such as your name, email address, phone number, and donation details when you voluntarily provide it to us through our website, events, or SMS campaigns.

How We Use Your Information

We use the information you provide to:

  • Send updates about WOPHA events, exhibitions, and programs

  • Share fundraising and donation opportunities

  • Provide membership and volunteer information

  • Improve our communications and services

SMS Communications

When you opt in to receive SMS messages from WOPHA, you consent to receive recurring text messages related to our programs, events, and fundraising campaigns. Message frequency varies. Message and data rates may apply.

You may opt out at any time by texting STOP to the shortcode from which you received our message. For assistance, reply HELP or contact us at info@wopha.org.

Data Sharing and Protection

We do not sell, rent, or lease your personal information to third parties.
We may share your information only with trusted service providers who assist in operating our website, conducting our business, or delivering communications on our behalf, provided they agree to keep this information confidential.

All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

We will not share your opt-in to an SMS campaign with any third party for purposes unrelated to providing you with the services of that campaign. We may share your Personal Data, including your SMS opt-in or consent status, with third parties that help us provide our messaging services, including but not limited to platform providers, phone companies, and any other vendors who assist us in the delivery of text messages.

Security

We maintain industry-standard safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

Links to Other Websites

Our website may contain links to third-party websites. WOPHA is not responsible for the content or privacy practices of these external sites.

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices. All updates will be posted on this page with a revised effective date.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Women Photographers International Archive
Email: info@wopha.org
Website: https://wopha.org

17. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:

📧 info@wopha.org
📍 Women Photographers International Archive, Inc.
1100 Brickell Bay Dr. Suite 310331
Miami, FL 33231